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Administrative Assistant - India (#1,22,77,98,273)
Job offer #1,22,77,98,273 in India
Administrative Assistant Be part of the world's leading mining organization Commitment to a safe working environment Delivery of a timely, efficient and effective high level office administration, executive support and confidential secretarial support service for various senior leaders throughout the organisation Work with a global, diverse and challenging team based in Gurgaon Rio Tinto is a leading global mining and metals company. Our focus is on finding, mining and processing the Earth's mineral resources in order to maximize value for our shareholders. Everything we do is done with the future firmly in mind, so our employees are rewarded with opportunity, an open and diverse culture and a responsible working environment in which they can go further. We are a diverse team of talented, enthusiastic individuals who foster a culture of inclusion. No matter how they may differ, our people share one thing in common. Its a belief that work is more rewarding when we are accepted and valued for our differences, not judged by them. We all have something to contribute, and its this contribution that makes for a great organization and fulfilling career. The Opportunity We are looking for a Administrative Assistant to support for the delivery of a timely, efficient and effective high level office administration, executive support and confidential secretarial support service for various senior leaders throughout the organisation. The role holder is primarily responsible for providing administrative and coordination support and will be expected to work in close collaboration with other support team members to ensure the effective functioning of a large project team. The role holder will be required to comfortably communicate with the most senior leaders or executive committee members of the RT organisation. The role would be reporting to the Executive Assistant-Team Supervisor and working closely with the senior leader The Rio Tinto office in Gurgaon, (India) is one of our many corporate hubs and houses various service and support functions, as well as a portfolio of product groups including; Copper, Coal, Iron Ore, Diamonds& Minerals, Exploration and Technology & Innovation. What the role entails To provide high quality and value- adding administrative support to the senior leaders along with their teams, including but not limited to: Own & drive: Scheduling meetings, managing the leaders calendar, managing meeting logistics and ensuring provision of information in a timely manner prior to meetings Ensuring end to end management of purchase requisition requests, payment of invoices Maintaining up-to-date and accurate minutes of meetings and progress status of the action items for internal & external meetings/workshops/engagements Monitoring the leaders inbox and ensuring that all emails are actively monitored and followed up Coordinating local and international travel and logistics for the leaders Managing expenses and petty cash for the senior leaders and the team and managing vendors - where applicable Coordinating, preparing and editing of AoE (Area of Excellence) for Talent and I&D inputs/ submission to standard annual corporate reports Using business software applications (e.g., word processing, presentation and spreadsheet, MS office) to prepare correspondence, reports, presentations, agendas, minutes, etc. Arranging and coordinating for external events and other internal team events Exposure to Business reporting, analytics and basic level of project management support Exposure to Business reporting, analytics and basic level of project management support The Executive Assistant is expected to be able to make informed administrative decisions on behalf of the leaders and independently prioritize tasks based on understanding of business priorities. The role is expected to liaise with other key external and internal stakeholders. A high level of integrity, discretion and confidentiality is required for the role. Working with Onshore Team members Coordinate with onshore support team members for any onshore support required Training and Development Maintain a personal development plan and attend all required trainings to deliver service Compliance training Basic Technical training So if this sounds like you and the opportunity you are looking for, apply now. Please note, in order to be successfully considered for this role you must complete all pre-screening questions. If you would like to know more about careers at Rio Tinto, you could like us on Facebook, follow us on Twitter or join us on LinkedIn.
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